How To Write A Letter To Tenant About Moving . 5 steps to write a tenant move out letter template step 1: [name] [new address] i will arrange for all utilities to be shut off prior to my departure. Landlord Rental Forms Real Estate Legal Contract EZ Landlord Forms from www.pinterest.co.kr As we said, moving is a hectic time, so it is easy for things to get lost in the shuffle. This should be followed by today’s date and the name and mailing address of your tenant. The best time to welcome your tenants is after you’ve signed the lease and before you hand over the keys.