How To Write A Courtesy Visit Letter . A meeting appointment request letter is a formal document written to an individual or a group of individuals requesting a meeting. If you are writing a business letter, use the company name and address instead, or just write on company letterhead. [45+] Request For Courtesy Visit Letter Sample from velo-cara-danza-arabe.blogspot.com Dear mr secretary, this is in reference to our scheduled visit to your country for the leaders conference, and as such, we would like to ask if our delegation can make a courtesy call to the honorable prime minister after our arrival. Try not to waffle about pointless information. Dear surjeet, i like to convey my sincere thanks to you and your family for the courtesy extended to my family during the week’s delightful stay that we had at your home.