How To Write A After Interview Follow Up Letter . Jennir@tenmail.com (include both phone number and email, make it easy for them to contact you) special tip: Chen, thank you for taking the time to speak with me about the marketing manager position this morning. 24+ FollowUp Letters PDF, DOC Examples from www.examples.com Open with a formal greeting and include the hiring manager’s name. When you apply for a role in an industry that relies on more official interactions, plan to send a formal thank you letter. Address the recipient using his or her last name, for example, dear mr.