How To Write A Letter In Response To A Question . Your suggestion regarding the _____________was really helpful to us. A response letter can be used to respond to a query about company's products and services or just to respond to a complaint. Template for question and answer format reports Note Report writers from www.researchgate.net If it is urgent, say so and explain briefly why it is urgent. I am writing this letter in response to your letter received on 22 march 2021. [date] [recipient full name] [address] dear [recipient], i received your letter dated [date] appealing the termination of your employment with [company name].