How To Write A Letter Declining An Applicant's . Dear mr./ms/mrs.______ (name of the recipient) dear sir/madam, thank you very much for offering me the post of ________ at your firm. Keeping the letter positive should be an objective of whoever is writing the rejection letter. Sample Job Rejection Letter Download Printable PDF Templateroller from www.templateroller.com Thank you for your application for the position of shipping coordinator at dlt industries. Dear [applicant name], we interviewed a number of candidates for [job title or position], and we’ve decided to move forward with another candidate. Start your email by thanking the hiring.